Replies

A reply to an invitation is as much formal as the invitation itself. A formal reply is usually very short. It is brief and to the point. The quality of a good reply is that it must always be pleasant. Even while declining the invitation or expressing inability to attend one must be polite and courteous. Formal replies demand a formal tone and treatment. There is no room for unnecessary details or superfluous matter in them.

 An informal reply or private letter may, however, express personal feelings or desires in an intimate style and informal tone.

 characteristics:

 (a) Formal Replies

 Acknowledge the invitation.

 Express thanks in third person.

 Mention acceptance/regret.

 Specify the reason for refusal.

 Be brief and specific.

 Be formal in tone and treatment.

 Do not exceed the word limit (usually 50 words).

 (b) Informal Replies

 Acknowledge the invitation in first person.

 Use second person for the sender of invitation.

 Mention acceptance/regret.

 Specify the reason in case of refusal.

 Use warm and simple language.

 Do not exceed the word limit (usually 50 words).

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