Group Discussion Lesson

 Group Discussion

 

 What Is a Group Discussion?

 Group Discussion (CD) is a technique used by corporate companies, educational Institutes, and other organizations to judge the communication skills of the participant. Communication skills are a crucial factor when compared to technical knowledge in any corporate environment.

 Hence, many companies are now making Group Discussion as their first criteria for screening the candidates before the face to face interviews. There indeed is a reason for giving Importance to GD.

 GD in the interview process is used for mass screening. The GD selection criteria is based on the actual company requirements Communication and GD are two relevant soft skills that are a must for anyone looking for a job in IT or other fields .

Importance of Group Discussions

First impression is the best impression. The way you communicate professionally with your peers , heads and most importantly the customers is directly or indirectly an add on to the quality of services that your company offers to the masses 

Hence , GD is a means of straining the right candidate from a pool of applicants . 

Why should a Group Discussion be the first criteria for selecting Software developer job?

 Any Software Developer  requires communicating with different people like tear members, managers, and customers. Hence, Interpersonal skills are very important for it. Some moths before one of our readers mailed me about his problem. He is very good at work but when it comes to taking credit for his work, someone else is taking the credit.

 Why is this happening?  He is lagging in interpersonal skills. Lagging in communication. He might be proficient in many skills, but what if he isn't able to communicate her thoughts In front of his seniors or evaluators? He will just lose credit for her own work! 

Making a good impression while speaking in meetings or Interviews is the basic skill that every professional should possess.

 

 

 Start a Group discussion

 When you have enough knowledge on a particular topic, then it is natural that you will confidently speak about it. 

Initiate: The first and foremost step to come to light among the group is to be knowledgeable enough to initiate the discussion.

 It is not necessary to have a thorough knowledge of the topic with actual facts and figures but at least the basic information on the topic will be good enough to speak on it. In order to make your speech more interesting, you can start with a quote which is relevant to the topic or can start with a short and simple Incident / story. 

Lead: There could be a situation where you do not have enough information on the given topic. It's wise to wait, watch and listen to what the other candidates say until you get a chance to glide into the discussion. Take charge and start your conversation moving forward.

 Once you take charge of the discussion, make sure that you speak to the point without dragging the topic for the sake of it. Always remember that less is more. The more you add to the speech, the more you may get prone to making mistakes. Hence, being precise and leading the discussion impactfully is the key.

 

To Summarize

 Just initiating a Group Discussion helps to grab the attention of the GD evaluators. Similarly, summarization is an opportunity to turn heads of the evaluators. Putting together the whole discussion by highlighting the star points and concluding the results of the discussion is summarizing the discussion. The summary should be short and to the point and no new points should be added for further discussion. Make sure that the summary is not single sided but an amalgamation of both sides of the discussion.

Group Discussion procedures

It is necessary to get noticed by the evaluators and for that you need to learn the ways to remain active throughout the session. 

Analyzing the discussion and coming up with Ideas or subtitles that are not mentioned by the other candidates is one way to stay connected in the discussion. 

Even if your knowledge related to the topic is not vast enough, you can talk on the same topic considering from a different point of view. 

There will be cases where the discussion may go haywire, take the lead and try to bring the discussion back into the route. 

The last thing to add is appreciating the point of view of the other candidates in an appealing way. 

For example, I would like to add in by appreciating so and son’s the point of view and I agree with his view. The above statement may not be valuable but to some extent, it will display your quality of appreciating others point of view. Practicing by participating in mock GDs by involving your colleagues / college students can help you find your weak areas and indeed enable you to rectify before appearing for the actual GD.

 Group Discussion Skills

  These are certain skills that must be lamed as a candidate In order to crack a GD successfully.

 1) Interpersonal skills: It is a skill that helps to convert a normal conversation into an impactful tad conversation. When we say that you should sound confident ' , it not only involves the way you speak but your overall appearance as a whole .The soft skills required include using voice modulation , pronunciation and tone in an appropriate manner . One can take proper training in soft skills or imbibe some tips of presenting oneself in the corporate world.

2) Leadership Quality: Among the crowd of talented candidates there's always a chance of getting overshadowed and compressed. It could be the case where even if the other candidate is less knowledgeable or mediocre in academics but his one quality of putting forth his positives and ability to control the situation ( here discussion ) will make him / her exam a brownie point .

3) Listening Quality: A good listener is a good Problem Solver. A good listener helps to build the other qualities that are required in GD such as analytical skill, critical thinking, communication, decision making, etc. Listening not only helps to understand the topic from others point of view but also helps to think accordingly and reach the solution to the problem or discussion. It is also a good gesture and a communication building block with the other candidates, as it gives a sense f respect for other views. Listening also makes one approachable and most importantly being listened to in return. Simple terms, if you want to be listened to by everyone then you should also listen to others.

 4) Convincing Power: The ability to convince others by means of your speech is a great skill that is useful for any company. The candidate should be able to impact the other candidates through his thought process and indeed one must learn this skill.

5) Knowledgeable: In order to be active in a discussion session, one must have an overall knowledge from all the sectors of the world. One should be reading newspapers, various fictions, non - fiction books, etc. Must have knowledge on the latest updates in different fields such as current affairs, education, sports, travel, arts & science, etc. Again it is not necessary to have all facts and figures of the topic but it is enough to speak with confidence on the given topic.

Group Discussion Rules

 These are some of the skills to remember and incorporate with in order to face the discussion with ease and confidence.

 Given below are certain essential pointers that are very important to get noticed and selected in a GD.

 1) Appearance

This is the first thing to be noticed by anyone but still people / candidates ignore this aspect of one's personality. Always wear formal attire and be well – groomed

 2) Eye Contact

 Your confidence will be seen in your eyes. Hence maintain eye contact with the evaluator while initiating the discussion. Later, share eye contact with your peers in a consistent manner. During the session, avoid looking at the evaluator and concentrate on the peers. Even when you are listening to the opposition candidate , make sure that you are slightly tumid towards the angle where the candidate is present and use gestures such as nodding in appreciation in between the presentation .

 3) Avoid Dominance

Always remember that it is a discussion and not a battle. In the heat of the moment, never lose control of speech and decency. You are there to share your point of view and not to start an argument. Respect other's view and do not try to dominate your views or points. Being patient and calm is the key

 4) Avoid Interrupting

 It is considered manner less to interrupt someone while talking. Everyone has a say and one should respect and let your turn come for you to have your say. There could be a situation where you may need to cut short the speaker , In such cases do it politely with due respect and apologize for doing so . For Example, ' I am sorry to intervene but considering the time limit, I may miss putting forth my point so I would like to say that.

5) Clarity of Speech and Thoughts

 Always maintain a medium speed and volume of your voice. Be prepared in the mind of your thoughts that you are about to present and be clear. Avoid fumbling and jumbling with your speech. Be confident and pardon if you make a mistake while speaking.

 6) Irrelevant Talk

Avoid deviating from the main topic can be on the same track. Quality is more. Important than quantity. Be short and simple and refrain yourself from being involved in irrelevant talks. 

 

Types of Group Discussion

 There are three types of GD based on the content of the discussion.

1) Topic - Based GD

This type of GD is based on certain topics which are practical and real. This type of GD is further categorized based on their outlook: 

For example, socioeconomic topics, Education related like, “How Plastic is affecting our Earth?” * Is a college degree necessary to become an Entrepreneur?

It is further divided into :

 “Factual GD: These types of GDs are very informative and require a thorough knowledge of the subject. One should have actual facts and figures known before taking part in the discussion.

 For example, Indian Economical growth since 1947. 

Controversial GD: There are certain topics which lead to an argument and such topics are introduced in GDs to test the candidate's way of handling the situation. This topic is a kind of mock session representing a fierce situation in a company. Here, the candidate is tested on parameters like patience, situation handling, anger control, critical thinking ability, etc.

 For example, Arranged Marriage Vs Love Marriage. 

Abstract GD: There are some topics which are not based on physical presence but are conceptual topics or intellectual topics. Such topics test the thinking capability and the analytical thinking of the candidate.

 For example, Humanity.

2) Case Based GD

 This type of GD is based on case studies which portray a real life situation. The group is provided with a case study beforehand and is given a few minutes of time to prepare for it. In this type of GD, the group has to solve the case study to give a solution. L In the process of solving the case study the qualities such as problem solving, analysis, thinking out of the box is getting tested.

3) Article - Based GD

 Similar to case - based GDS , in an article based GD , the candidates are provided with an article which could be based on any field like politics , sports , technology or any topic for that matter . The candidates are given time to prepare for the discussion. This GD helps to analyze how the candidate responds to the unknown field / fact and how confident he / she are in presenting his / her point of view.

GD Topics

 Based on the types of discussion,

 Let's discuss the topic Integrity is an Integral part of Human Life"

 Participant 1

 Hello my dear friends. My name is Rajiv and I am here to speak topic ' Integrity. “The greatness of a man is not in how much wealth he acquires, but it is in his Integrity and his ability to affect those around him positively.”  

 Integrity is definitely required to complete our human life. We may achieve many things in life by taking a few short cuts bypassing integrity but in the long run, those achievements will not stay with us. 

Participant 2 

 Hello everyone, my name is Sahel and I am here to speak against the topic ' Integrity ‘. I beg to differ from Rajiv. We all know that our politicians are not following Integrity to the desired level, but we can see those holding strong positions. They are also taking valuable decisions for our country and successfully doing it for a long time too.

 Participant 3 

 Hello, my name is Serbia and I agree with Rajiv's statements and would like to add further that Humanity and integrity go hand in hand. Being true to oneself is being true to God. IL is very simple; don't break Human rights in every path of your life. Integrity will follow you naturally. 

Participant 4 

 I feel in today's selfish world, we have t o compromise somewhere or the other with humanity as well as integrity for our existence. So if we want to exist we have to be harsh and we need to break the rules. 

(Summarization of Topic) Participant 3

 After a lot of discussion on the topic ' integrity is an integral part of life, I would like to conclude that in the journey of our life, we may not value the Importance of Integrity all the time. But when we look deep down within ourselves to prospect, we will realize the value of Integrity. Thus integrity is definitely an integral part of our life.

 Do's & Don'ts

Enlisted below are the various Do's and Don’ts in GD.

1) Keep Eye Contact while Speaking: Do not look at the evaluators only. Keep eye contact with all team members while speaking.

2)  Initiate the GD: Initiating the GD is a big plus. But keep in mind Initiate the discussion only when you understand the GD topic clearly and have some knowledge on the topic. Speaking without proper subject knowledge will leave a bad impression.

3) Allow others to Speak: Do not interrupt anyone in - between while speaking. Even if you don't agree with his / her thoughts, do not snatch their chance to speak. Instead, make some notes and clear the points when it's your turn.

 4) Speak Clearly: Speak politely and clearly. Use simple and understandable words while speaking. Don't be too aggressive if you are disagreeing with someone. Express your feelings calmly and politely. Show interest in the discussion.

5) Make sure to bring the Discussion on Track: If by any means the group is distracted or deviated from the topic or goal then simply take initiative to bring the discussion on track. Make all the group members aware that you all need to come to some conclusion at the end of the discussion. So stick to the topic.

 6) Positive Attitude: Be confident. Do not try to dominate anyone. Keep positive body language.

 7) Speak Sensibly: Do not speak just to increase your speaking time. Don't worry even if you speak less. Your thoughts should be sensible and relevant instead of irrelevant speech.

 8) Listen Carefully to Others: Speak less and listen more! Pay attention while others are speaking. This will create a coherent discussion and thereby you will get involved in the group positively. You will surely make people agree with you.

9) Need not get into too many details: Some basic subject analysis would be sufficient. No need to mention the exact figures while giving any reference. You have limited time only, so be precise and convey your thoughts in a short and simple language.

Group Discussion